Your guests will enjoy your events when they run smoothly. To achieve this, event planners must have an event management strategy and tool that allows them to keep track of all details and deadlines. We have recently collaborated to create , the ultimate guide for event planning. We’ve gathered the best event planning tips from the eBook to help you create the perfect event.

Plan your event and assign responsibilities to everyone.

If you miss the deadline, it could mean that the venue of your choice is unavailable (which can happen if all venues are already booked). The first step is to create a detailed list of tasks for your event. The best event planners will know who is responsible for each task and by when they need to be completed.

Your game plan

• Plan your event. Assign tasks to teammates and set deadlines. You can set up a project that will capture all the tasks for your event and assign them to your team with clear deadlines.
• Follow-up quickly and easily. can be used to create task reminders. This will allow you to stay informed as the work progresses. You won’t need to worry about or forgetting to check in.

Plan your work in smaller steps and connect related tasks.

Once you have figured out the steps, it’s time to connect the dots. It’s much easier to tackle a large project if you break it down into smaller pieces. This helps you to see the connections between the tasks and ensures that everyone is working on the correct things at the appropriate time.

Your game plan

• Break down larger goals into smaller step. subtasks can be used to display all the steps required to complete a larger task (such as securing the venue or completing the keynote presentation). This will make it clear who is responsible for each part.
• Connect work. dependencies can be used for preventing work from starting until certain tasks have been completed. You can use @mentioning to link to tasks, projects and conversations, so everyone can see what is happening.

Meetings should be purposeful, and updates given between them.

Why not make meetings more productive themselves? Plan your agenda and goals in advance so that you and your team can be prepared and know what to expect. Keep on track by time-boxing your agenda items to ensure you cover them all. Use that time to strategize, collaborate and stay on topic.

Your game plan

• Create an agenda for your meetings. When you let your team know what will be discussed, they’ll arrive more prepared. Use projects (or templates) for the agenda. Attach relevant files and take notes in the same place. You can assign tasks to action items during the meeting. This will ensure that they are completed after the meeting.
• Reduce the number of meetings you have by providing updates. Regular, detailed updates projects and tasks keep stakeholders informed without having to schedule another update meeting.

Prioritize your day

You need to give yourself the time and space you need to execute your event plan. We have ” no Meeting Wednesdays ” so that everyone can get into their stride and work on important tasks without being interrupted by meetings. You should leave enough time each day to concentrate on your true priorities, rather than getting distracted by notifications and lost in the moment.

Your game plan

• Plan your day. You’ll want to keep track of your daily tasks and all your projects. You can use My Tasks in order to view all tasks assigned to you. You can also prioritize these using Today, Upcoming and Later.
• See your schedule. You can use calendar view to see what you need to do today, what is coming up and what needs to be changed.

Event management apps are a great way to manage your events.

Even though event management can be a stressful task, with the right tools, you can make it your most successful one yet.

• Advertise your event, invite attendees, and collect RSVPs using Eventbrite. The app can be used to verify tickets the day of your event, and give guests important information like the location and time.
• Organize the nuts and bolts for your event planning. You can use our template to track progress, manage vendor relationships, and create checklists at each stage leading up the big day.

Even though event management can be stressful, it can also be a lot of fun when you use the right tools to execute your strategy.